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Personal Assistant to the Founder

  • Be part of a fast growing and vibrant startup
  • Professional growth and development opportunities
  • A highly varied role, no day will be the same

Looking for a fast-learning, focused, highly organised personal assistant to support our passionate and innovative Founder.

Our Company
Nereids Aquatic Coaching is fast growing and vibrant startup that offers premium private swimming lessons at clients' home pools across Sydney Metropolitan area.

We are looking for a bright and eager professional who is seeking a unique opportunity and is excited to be a part of our mission to decreasing the percentage of drownings, help our students to overcome their fear of water and assist them to accomplish their goals faster than any other swim school.

The Position
We are looking for highly organised, focused and fast-learning personal assistant to support our passionate and innovative Founder. You will be reporting directly to the Founder and must enjoy working within a fast paced and entrepreneurial environment where no day is the same.

You will become the right hand of the leadership team you support. This role is fantastic for you if you are able to think independently, highly motivated, quick-moving, sharp thinking and you have exceptional ability of handling day-to-day administrative activities and providing executive support.

The ideal candidate will have the ability to exercise excellent judgement in a diversity of situations and prioritise wisely based on common sense.

If you are interested in the position, please include your resume, a cover letter, references and include "Assistant to sea nymphs" in your application response on the top of the application. Any submissions without this will be ignored.

Please note: This role is fast paced especially during high season (Sep-Apr) - the ideal candidate will embrace the pace and learn to work with some level of ambiguity.

What we Offer?
This is an exciting opportunity to partner with an innovative and vibrant team. Other benefits of the role include:

  • Working in Sydney CBD
  • An energetic and entrepreneurial leadership team
  • Flexibility with work hours
  • Bonus based on company's revenue
  • Opportunities for growth

RESPONSIBILITIES:

  • Manage information flow in a timely and accurate manner
  • Open, screen, sort, and distribute incoming correspondence
  • Coordinate meetings, manage schedules, make appointments, and provide other general assistance as required
  • Perform confidential and complex administrative duties involving Excel, Word and various software
  • Exhibit a strong attention to detail, adapt to daily schedules and routines, and focus on efficiency without sacrificing quality
  • Provide project management and maintain momentum on high-priority projects, including but not limited to, staffing and resource planning, recruitment process, and strategy development for efficiencies among teams
  • Provide general support for various departments including but not limited to, Quality Assurance, Sales and HR
  • Monitor and assess performance of other employees
  • Perform various office duties, such as ordering supplies, maintaining records, preparing invoices, and management of database systems
  • Stay up to date on the latest company policies and resources to educate the team
  • Attend meetings to record minutes
  • Supervise and train other staff and arrange for employee training by scheduling training or organizing training material
  • Coordinate with our team to ensure things are "done" as needed (tasks, projects, etc.)

PREFERRED SKILLS AND EXPERIENCE:

  • Superior organizational skills including excellent written and verbal communication
  • Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work
  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made
  • Communicating effectively - Convey information effectively and as appropriate for the needs of the audience
  • Monitoring - Monitoring and assessing performance of yourself, other staff, and the company to make improvements or take corrective action
  • Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making
  • Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

MUST HAVE REQUIREMENTS:

  • High attention to detail
  • Common sense
  • Able to work extended hours and weekends as needed
  • Being fully available during our high season between September and April
  • Professional and poised under pressure with strong interpersonal skills
  • Ability to prioritize and handle multiple tasks simultaneously
  • Fast learner
  • Able to think and work independently
  • High level of discretion, confidentiality, and integrity

MUST NOT HAVE:

  • No excuses, get it done or not - do or do not, there is no try
  • Negative attitude and gossiping others
  • A need to chase you for completing your tasks

HOW TO APPLY

Please send us your resume and cover letter describing in bullet points why you will be the ideal candidate.

Job Type: Casual

Salary: $26.00 – $35.00 per hour

Closing in 10 days
Closing in 10 days
  • Job type:Casual Jobs
  • Disciplines:

    Administration, Business and Commerce, Customer Service

  • Work rights:

    Australian Working Visa, Australian Student

    ...
  • Work from home:

    Hybrid remote

    Hybrid remote

    Employees are allowed to work remotely some of the time but most of the work is done at the company’s physical office. Remote work is considered a perk or a privilege. For example, an employee may work from home for 1-2 days per week.

  • Locations:

    Sydney

  • SALARY

    $26-$35

  • POSITION START DATE

    Aug 2022 (approx)

  • accepts international

    Yes

  • Closing Date:21st Aug 2022, 12:59 pm

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