Personal Assistant to General Manager of Marketing and Data Science & Insights

We are looking for a high-performing, experienced and proactive Personal Assistant with exceptional stakeholder skills to support the General Manager, Marketing Communities and the General Manager, Data Science & Insights. Tasked with administration, communication, and information/workflow management this role will enhance Stockland’s Brand and the Managers profile, partnerships, and relationships with key stakeholders.

• Supporting two General Managers with a range of administrative and workflow management
• Fixed term contract until January 2025, flexible working
• Melbourne CBD

About the role

With the General Manager, Marketing Communities, Melbourne based, and responsible for a national team and the General Manager, Data Science and Insights, Sydney based, utilising your PA experience, you’ll provide administrative and high-level coordination to plan, prioritise, and execute according to priorities of the role.  Using your experience in diary management, you will flag and highlight where necessary ensuring the smooth running of General Managers in high demand.

Key responsibilities include:

• Organise and complete tasks, manage events, prepare presentations/correspondence, complete reports with set timeframes, draft letters and manage emails
• Information management, including collection and maintenance of files/records, correspondence, and project files for easy retrieval
• Day-to-day diary and workflow management with a focus on diary management, travel, organisation of approvals and the provision of support including the preparation of minutes, agendas and PCG reports
• Assist in maintaining appropriate systems, procedures and controls
• Provide updates to the General Managers about key business and people issues
• Raise purchase orders and manage invoicing
• Liaise with stakeholders to ensure meetings are attended, reports/presentations are prepared within the set deadlines and build strong relationships through effective communication

About you

Someone that thrives in a fast-paced environment and if you are interested in progressing a career into marketing this role will provide you with exposure across the marketing spectrum.

• Experienced, confident Personal Assistant accustomed to working in a senior management environment subject to work pressures and competing deadlines and the ability to build trusted relationships
• You bring experience supporting at General Manager or Senior Manager level, and experience supporting more than one Manager would be preferable but not essential
• Strong administration skills with intermediate to advance skill level across the Microsoft Office Suite including Outlook, PowerPoint, Word, and Excel. Desktop publishing experience would be beneficial as would SAP and Power BI
• Highly organised, attention to detail, strong sense of initiative, exercises discretion and a proactive approach
• Experience in managing events and projects requiring flexibility to meet deadlines and experience in planning and tracking one-off administration projects/initiatives

The Stockland Proposition

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this.

We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, well-being and financial services products.

Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.